Legal Careers in Springfield & Decatur, Illinois

Overview

Shay and Associates Law Firm is seeking an Office/Practice Manager to manage our Springfield and Decatur offices. This role involves overseeing daily operations, including facilities and records management, litigation support, accounts payable and receivable, payroll, and human resources management.

Requirements:

A successful candidate will possess the following characteristics:

 

• Interpersonal Skills – Maintain positive relationships with staff, attorneys, clients and vendors.

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• Flexibility—Must be able to multitask and pivot appropriately when projects and duties require it.

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• Attention to Detail—Must focus on accuracy and quality in all duties and assignments.

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• Decision-Making—Must possess strong judgment skills.

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• Critical Thinking—Must possess strong analytical skills.

 

Duties

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• Oversee daily office operations and ensure efficient workflow.

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• Manage office budgets and assist with financial planning.​

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• Human Resources Management.

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• Coordinate training development programs for staff to enhance skills and productivity.

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• Organize office operations at both law office locations (Decatur and Springfield), including management of legal support staff.

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• Utilize QuickBooks for financial tracking and reporting as needed.

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• Manage office/firm records.

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• Participate in hiring and training, including interviewing, onboarding, and offboarding employees.

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• Administer all accounting functions—accounts payable, receivable, and payroll.

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• Perform other administrative tasks as needed.

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Qualifications

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• At least 5 years of operations and facilities management, preferably in the legal industry.​

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• Strong organizational skills with the ability to multitask effectively.

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• Proficiency in QuickBooks or similar accounting software is a plus.

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• Strong interpersonal, organizational, decision-making, and communication skills.

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Why Choose Shay and Associates?

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• Competitive compensation

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• Multiple health benefit options

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• Company matched retirement plan

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• Paid time off

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• Opportunities for advancement

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• Supportive culture focused on professional development and teamwork